Governance Transition Assistant – ʔaq’am (Cranbrook, BC)
The Governance Transition Assistant position provides the Governance Transition Manager/Cultural Advisor with the direct clerical, operational and administrative assistance required to successfully achieve strategies and objectives around the development of Child Wellness legislation. This position exists to help support a strategic and proactive approach to service delivery issues and governance transit.
In the Role as Governance Transition Assistant, You Will:
- Make arrangements for meetings (room, refreshments, etc.)
- Prepare agendas.
- Prepare briefing packages, ensure completeness and accuracy; ensure receipt by members in advance of the scheduled meetings.
- Take, transcribe and distribute minutes from meetings with ability to discern information.
- Maintain accurate records of meetings including Elder and community engagement.
- Monitor action items from meeting minutes: record action items and monitor for completion.
- Coordinate all administrative support systems (computer and manual); manage schedules, manage correspondence with drafting of replies.
- Compose and compile reports and correspondence, including the drafting of financial, statistical, narrative and / or other reports as directed.
- Coordinate travel arrangements: car rentals, flight and hotel bookings for employees and guests.
- Provide information to employees, customers, partners, clients, citizens, vendors etc. by telephone, in written form, e-mail or in person. Contact key individuals inside and outside of the organization when necessary. Observe, receive and obtain information from all relevant sources.
- Proofread and edit copy to ensure proper grammar, spelling, syntax and style. Ensure document is in standard KKCFSS format.
- Use Microsoft PowerPoint and other software to create internal and external presentations. Strong design sense and organizational skills are required.
- Work collaboratively with community partners.
- Maintain filing systems following document management guidelines to ensure easy retrieval of information / records.
- Sorts and prepares documents for imaging. Scans and verifies documents and indexes images. Must have knowledge of document imaging/scanning software, as well as experience creating electronic copies of documents.
- Organize and ensure all KKCFSS initiated events are successful, meeting the goals and objectives.
- Utilize computer skills (MS Word, Excel, PowerPoint), the internet to produce business documents such as letters, forms and envelopes; spreadsheets involving dates, values and text, mathematical calculations (sums, averages etc); charts and graphs; create and print presentations in different modes (slides, outline).
- Provide other duties and responsibilities as requested.
What You Will Bring to the Role:
- Diploma in Business or Office Administration or a combination of education and experience.
- Respect for and knowledge of Ktunaxa and aboriginal rights, culture, history and goals.
- Ability to take and transcribe minutes.
- Excellent computer skills including Microsoft Office Suite – Keyboarding skills – minimum 60 to 70 wpm.
- General knowledge of bookkeeping.
- Event planning and/or project management.
- Ability to manage multiple tasks with accuracy and consistency.
- Ability to work in a dynamic, constantly changing, multi-tasking environment.
- Strong sensitivity to Elders and Knowledge Holders.
- Knowledge of and experience in working within protocols and procedures.
- Capacity to prioritize and manage a number of competing initiatives and timelines.
- Follow up, track and monitor various projects and tasks to ensure smooth flow.
- Pleasant, professional and efficient telephone skills.
- Experience working with a variety of committees and boards.
- Ability to anticipate reactions and negotiate workable outcomes.
- Records Management – certification preferred.
- Strong attention to detail.
- Commitment to life-long learning.
- Valid driver’s license and a reliable vehicle.
- Proof of COVID-19 Vaccination.
Our Commitment to You:
- Excellent compensation package.
- Generous and flexible time off options unique to KKCFSS, promoting work life family balance.
- Education and professional development opportunities.
Please submit your cover letter and resume to:
Tasha Olderness, Executive/HR Assistant
Ktunaxa Kinbasket Child and Family Service Society
7472 Mission Road
Cranbrook, BC V1C 7E5
Preference will be given to candidates of Ktunaxa or other First Nations ancestry. If you are a Ktunaxa citizen who is interested in this opportunity but do not feel you have the necessary qualifications, please contact the Ktunaxa Nation Council Education and Employment Sector.
We thank those who apply; however, only those selected for an interview will be contacted.